Part-time Executive Assistant

$25 per hour, 20 hours per week

Our mission is to transform the lives of Coastsiders experiencing homelessness through
meaningful employment, skills training, community-building, food justice, health and sobriety

resources, housing referrals and other supports, enacted through three program branches: Full
Circle Food Justice, Coastside Clean Team, and services at the Workforce Development Center.
OVERVIEW:
The Executive Assistant must be creative and enjoy working within an environment that is
mission-driven, results-driven, and community oriented. The ideal individual will have the ability
to exercise good judgment in a variety of situations and will possess strong written and verbal
communication, administrative, and organizational skills. The ability to maintain a realistic
balance among multiple priorities is imperative. The Executive Assistant must be able to work
under pressure at times to handle a wide variety of activities and confidential matters with
discretion.
Executive Assistant Skills and Qualifications
● Excellent written, verbal, telephone communication skills, and people skills.
● Time-management skills
● Ability to pay attention to detail
● Organizational skills
● Ability to multitask
● Basic understanding of frequently used computer software and programs, such as Google
docs, sheets, basic web such as Squarespace, AirTable, Tick-Tick, etc…
● Interpersonal skills, basic conflict management skills.
Executive Assistant Responsibilities:
● Work directly with the Executive Director to support all aspects of his daily work routine.
● Draft, review and send communications (insurance, bookkeeping, other non-profits, county
correspondences or other govt agencies). Prioritize emails and respond when necessary – draft
and make sure ED follows up – Develop standard operating procedures (SOP’s) and time lines
for various types of communications that occur on a regular basis
● Create checklists that organize and prepare ED for all regular meetings, gathering necessary
documents, and tending to logistics of meetings ( staff meetings, donor meetings, fundraising,
board meeting)
● Maintain the ED calendar including scheduling meetings, appointments, speaking
engagements, and travel arrangements. Use Tick-Tick app which interfaces with Google to
organize calendar and tasks.
● Answer and respond to phone calls, communicate messages and pass information to the
executive. Entails receiving and screening phone calls and visitors, answering a variety of
questions with tact and diplomacy, taking messages, and directing calls appropriately for
resolution.
● Streamline and organize passwords for all online accounts, apps and so on.
● Determine priority of matters of attention for the ED; redirect matters to staff to
handle, or handle matters personally, as appropriate.
● Handle printing, faxing, mail/overnight packages, copying, filing, and
email/messages when needed.
● Maintain e-mail and other address directories on our donor database on Bloomerang.
● Maintain paper and electronic filing systems.
● Maintain confidential and sensitive information.
● Other additional and/or alternative duties as assigned from time to time.
How to Apply
Please apply online by submitting your cover letter and resume in a single PDF document via
email to [email protected]. Please put “Executive Assistant in the subject line. In your
cover letter, please describe your particular interest in AGCW and your qualifications for the
position. Questions may be directed to Eric DeBode at [email protected]. All
applications will be confidential within the hiring team and given serious consideration as soon
as they are received. Job interviews will begin in early February and continue until the position
is filled. The position has a 90-day probationary period.
Abundant Grace Coastside Worker is an equal opportunity employer. All qualified applicants will
receive consideration for employment without regard to race, religion, sex, sexual orientation,
age, ancestry, color, family or medical care leave, gender identity or expression, genetic
information, marital status, medical condition, national origin, physical or mental disability,
political affiliation, protected veteran status, or any other characteristic protected by applicable
federal, state, and local laws. AGCW is committed to providing a work environment free from
discrimination and harassment.